1. Introduction
      Kilkenny Malayali Association (KMA) respects your privacy and is committed to protecting your
      personal data. This Privacy Policy explains how we collect, use, and store your information when
      you interact with KMA — including membership registration, event participation, and communication
      through our website and social media.

    1. Who We Are
      KMA is a non-profit, voluntary community association established to support the Malayali
      community in Kilkenny, Ireland. For data protection purposes, KMA acts as the Data Controller for
      the personal data we collect.

    1. What Information We Collect
      We may collect the following information during your interactions with us: Full Name Date of Birth
      Gender Phone Number Email Address Family member details (for family memberships) Payment
      details for event registrations (when applicable) Event photos or videos that may include identifiable
      images

    1. How We Use Your Information
      We use your personal data to manage KMA membership, events, communications, and fundraising
      activities.

    1. Legal Basis for Processing
      We process data based on consent, contract, legitimate interest, or legal obligation under Irish law.

    1. Data Storage & Security
      Your data is securely stored in encrypted systems, accessible only to authorized committee
      members.

    1. Sharing of Data
      Information may be shared with payment processors (e.g., Stripe), auditors, or legal authorities
      where necessary. It is never shared for marketing or commercial purposes.

    1. Photos, Videos, and Consent
      During KMA events, photos and videos may be taken to capture and share the spirit of our
      community. These may be published on KMA’s official website, social media pages, or other
      association materials to highlight community activities.
      By participating in KMA events, members and attendees are considered to have given consent for
      such photos and videos to be used for community purposes.
      If you do not wish your or your child’s image to be shared, you may withdraw this consent at any
      time by contacting the KMA Committee. Upon request, we will remove or unpublish identifiable
      photos or videos where reasonably possible.

    1. Your Rights (Under GDPR)
      You have the right to access, correct, delete, or transfer your data, and to withdraw consent at any
      time.

    1. Data Retention
      Your data is retained only as long as necessary for administrative, legal, or accounting purposes.

    1. Contact Information
      Kilkenny Malayali Association (KMA)
      Email: info@kilkennymalayaliassociation.com
      For privacy-related complaints, contact the Data Protection Commission (www.dataprotection.ie).

    1. Updates to this Policy
      KMA may update this Privacy Policy periodically. Any significant changes will be communicated via
      our website or official communication channels.